This article reviews how to control the access for a specific page or group of pages. This includes the availability of the article, and the level of contribution that various users and groups have within that article. This article is most relevant for technical writers, support agents, subject matter experts, content managers and site owners.
There are three (3) levels of content privacy in MindTouch:
- Site privacy – determines if a site is publicly available or requires authentication.
- User / group roles – controls the level of access and rights a user/group has.
- Page access – controls the restriction level of a page and who has permissions to interact with that page.
When learning about page level access, it's important to think about privacy from the top down in your MindTouch site. So what really happens when you're setting the privacy for a specific page? Let's revisit the first rule from our site privacy documentation.
When you create a page in MindTouch, it will automatically inherit the restrictions of its parent. To later change a page's restrictions, click Options > Restrict access on your MindTouch toolbar. From there you can control both the page's restriction as well as who has access to interact with the page:
Once you've set the restriction level for a page, you may optionally add in page permissions to allow users different levels of abilities and to add a user or a group and then apply a role. Remember to click Add to list before saving the permission settings.
If you are logged in as an admin user (not the site admin) and want to remove yourself from a page's permission list, you will need to either be logged in as a different admin account or have the site admin remove you from the permission list for that page. Our system has been designed with a fail-safe that will add the user back in the permission list if that user tries to remove him- or herself from the list.