Setting up a media repository eases file management and ensures that your files are always accessible for reuse, that reused images can be updated in one central location, and that files remain accessible even after a pages containing the files has been deleted. After completing this tutorial you your site will contain a page structure to which you can attach files and that is accessible for reusing images across articles.
Install the media repository MTARC
- Click here to download the Media Repository MTARC.
- Install the media repository MTARC at your homepage by clicking on Options > Import here.
In order to have the media repository pages accessible to your pro members but hidden to your end users, follow these steps:
- Navigate to the media repository.
- Click Options > Restrict access and select Semi-Private.
- Add any users or groups that will need access to the media repository to manage files.
- If you have added subpages, select Apply restrictions settings to all to subpages.
With your media repository set to semi-private, end users will be able to view images that are attached to that page, but the media repository pages won't show up in navigation or in search unless users are explicitly added to the permissions list. Review how to restrict access.
Identify a structure for ease of management
First identify the structure of the documentation that you are going to be creating. Once you have identified your high-level categories, create a mirroring page structure within the media repository where you'll be able to house the images/files you want to reference.
Now that you have the repository set up, start adding files you want to use in your documentation. Add files to the media repository by clicking Attach a file at the bottom of the media repository page or by dragging and dropping the files directly into the File list.
Once you have attached the files, embed them in any article by clicking the Image icon in the editor.
If you have any questions about the best way to structure the media repository, please feel free to reach out to our support team.