Skip to main content

Assign roles for site-wide or selective contributions

lily moessel
Written by Lily Moessel
Documentation Architect at MindTouch
This page applies to:MindTouch Responsive

This article addresses best practices for assigning roles to your pro (contributing) members.
 

Assigning roles for site-wide or selective contributions


Depending on your organizational structure, you may have two philosophies for your pro members: (1)  allow contributions across your entire site or (2)  control contributions by sections.

Allowing all users to contribute across your entire site

To maintain an open contribution culture and you have no private sections on your site, assign roles in the control panel as follows:

  • Make sure your pages are set to public.
  • In the control panel, assign the user role of Draft Contributor to your pro members.
  • Assign higher-level roles (such as Editor or Admin) to a few select site editors and administrators only. 

Allowing select users to contribute in select sections

To maintain access control over sensitive, proprietary or departmental documentation, assign roles as follows:

  • Make sure your pages are NOT set to public. (They can be semi-public, semi-private or private.)
  • In the control panel, assign the user role of Viewer to your pro members. 
  • Assign higher-level roles (such as Editor or Admin) to a few select site editors and administrators only. 
  • Create your contributor groups (by section, department, etc.).
  • Assign the group role Viewer to your groups.
  • Grant appropriate group permission on the pages or sections as needed. 
     

If you ever need to change user or group roles in the control panel, remember that users are assigned the higher of the two roles