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Restrict access to a page (MT4)

Written by James Valent
Director of Support at MindTouch

This article reviews how to control the access for a specific page or group of pages. This includes the availability of the article, and the level of contribution that various users and groups have within that article. This article is most relevant for technical writerssupport agentssubject matter expertscontent managers and site owners.


Content Privacy

There are several levels of content privacy within MindTouch:

  • Site Privacy: Determines if a site is publicly available, or requires authentication.
  • User / Group Roles: Controls the level of access and rights a user / group has.
  • Page Access: Controls the restriction level of a page, and who has permissions to interact with the page.

When learning about page level access, it's important to think about privacy from the top-down within your MindTouch site. So what really happens when you're setting the privacy for a specific page? Let's revisit the first rule from our site privacy documentation.


Page Access

When you create a page within MindTouch, it will automatically inherit the restrictions of its parent. To later change a page's restrictions you will need to visit the Restrict access page. To view the Restrict Access page, click on Options > Restrict access. Within the Restrict access page you can control both the page's restriction as well as who has access to interact with the page.​ 

Restrict access as follows:

Restriction Access Details
  • All users can view.
  • All Pro Members with Author role or higher can edit.
  • All users can view. 
  • Only Pro Members with Author role or higher listed in Page Permissions list can edit.
  • Page is hidden from navigation and search results.
  • All users can access the content and file attachments on the page when referenced from other pages.
  • Only users / groups added in the Page Permissions list can find the page in search results and site navigation.
  • Only users / groups added in the Page Permissions list can view the page.
  • Only Pro Members with Author role or higher listed in Page Permissions list can edit.
  • Users without access will receive an error indicating they do not have access.

**NOTE: IF a user clicks the Next/Previous button and the following page is Semi-Private the user will gain access to the Semi-Private page.** 

Page Permissions

Once you've set the restriction level for a page, you may optionally add in page permissions to allow users different levels of abilities and to add in a user or a group, and then apply a role. Remember to click Add to list before saving the permission settings:


Frequently Asked Questions

How Are File Attachments Handled With Regards to Page Access?

File attachments within MindTouch are uploaded to a page. Access to file attachments within a page is governed by that page's restrictions. If a page's restriction is set to private, then only users with access to that page have access to those file attachments.

How Is Content Reuse Affected by Page Access?

When reusing content in MindTouch, the page restrictions will be taken into account.

  • If the user has access to the source content being reused, then the user will see that reused content rendered on the page.
  • If they do not have access, the reused content will simply not be rendered.  This means, if you have a page set to private and you link to another page or reuse content on another page that is public, you will not be able to see that content unless you are an admin or individually added to the exception.  



If you are logged in as an Admin user (not the site Admin) and want to remove yourself from a page's Restrict Access List, you will need to either be logged in as a different Admin account or have the site Admin remove your specific user from the Restrict Access List for th page in question. Our system has been designed with a 'fail-safe' that will add the user back in the Restirct Access List, if that user tries to remove them self from the Restrtict Access List. 

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